What is BPMN?

What is BPMN?

What is BPMN

BPMN stands for Business Process Modeling Notation. It is a graphical notation for modeling business processes. BPMN was developed by Object Management Group (OMG) in 1999. OMG is an international consortium of companies, universities, government agencies, and individuals who collaborate to develop standards for information technology.

The purpose of BPMN is to provide a standard language for describing business processes visually. BPMN provides a way to describe how people interact with each other and their environment to achieve specific goals.

A business process model consists of three parts:

• A set of activities performed by people

• An order in which these activities occur

• A set of rules that govern the flow of control between the activities

Each activity has a name, a list of inputs and outputs, and a list of conditions under which the activity may be executed. Each condition is expressed using a Boolean expression.

An example of a simple business process would be:

• Customer calls company

• Company answers phone call

• Company takes orders

• Company ships product

• Customer receives product

In this case, we have two activities: customer calling and taking orders, and four conditions: no customers, no orders, no shipping, and no products.

What are the advantages of BPMN?

BPMN stands for Business Process Modeling Notation. It’s a way of representing business processes visually. It’s a graphical language that helps people understand how a company works.

It was developed at the University of Manchester in the UK.

The advantage of usingBPMN is that it makes it easier to communicate ideas about how a business operates.

You can use BPMN to show different types of activities, including those related to customer service, sales, marketing, production, logistics, etc.

BPMN (Business Process Modeling Notation) is a graphical notation created by Object Management Group (OMG). It was developed to represent business processes visually and to facilitate communication between people who work together on projects. BPMN is a standard language that supports collaboration among different stakeholders involved in a project.

The advantage of using BPMN is that it helps us to understand how our business works, what its goals are, and how we can improve it. In addition, it provides a visual representation of the flow of information and activities in the organization.

1, What is business process Modelling?

2. Business Process Modeling

3. What is SWOT Analysis?

What is business process Modelling?

What is business process Modelling?

What is Business Process Modelling
What is Business Process Modelling

Business Process Modelling (BPM) is a method of representing the flow of work activities within an organization. BPM is a way to model how people interact with each other and how they accomplish tasks. Business processes are the set of actions that occur throughout a company’s lifecycle. A business process is a series of steps performed by employees who have specific roles in order to achieve a goal. These goals may be related to customer service, product sales, internal operations, etc.

The purpose of business process modeling is to improve efficiency and effectiveness of the business. In addition, it helps companies understand their customers’ needs and provide them with solutions. It also provides a framework for designing and implementing systems that automate business processes.

A business process model describes the sequence of events that take place between two parties involved in a transaction. It shows the inputs, outputs, and decisions that need to be taken at each step. The inputs and outputs represent the information that flows through the system while the decision points represent the choices that need to be made.

In general, business process models are represented using graphical notation. There are several types of diagrams that can be used to represent business processes. Each diagram type represents a different aspect of the business process.

There are three basic types of business process models:

This may provide overview on What is Business Process Modelling.

  1. Activity-based Model

An activity-based model is a representation of the workflow of a business process. An example of an activity-based model would be a grocery store checkout line where the clerk checks out items and then pays for them. The clerk performs various activities including checking out items, paying for items, and returning items.

  1. Event-based Model

An event-based model is a graphical representation of the flow of data through a business process. An event-based model is similar to an activity-based model except that it does not show the physical activities that are being performed. Instead, it shows the logical flow of data through the business process.

For example, if we were looking at a credit card processing business process, we could create an event-based model that showed the flow of data through the process. We might start with the initial receipt of a credit card payment. Then, we could follow the flow of data through our system until we reached the point where the transaction was complete. At that point, we could stop showing the flow of data and instead display the final outcome of the transaction.

  1. Flowchart Model

A flowchart model is a visual representation of a business process. It is often used to describe a process that is difficult to explain verbally. For example, a flowchart model can help someone understand how a computer works.

Flowcharts are commonly used to illustrate the logic behind a business process. They are useful for explaining complex concepts to nontechnical audiences. However, flowcharts do not always accurately depict the actual flow of data through a process.

  1. Business Process Modeling?
  2. What is SWOT Analysis?
  3. What is 5 why analysis?

Business Process Modeling

  1. Business Process Modeling (BPM)

Business Process Modeling (BPM) is a business process management methodology that helps organizations improve their processes and make them more effective. BPM is based on the idea that any organization’s processes consist of activities that need to be performed in order to achieve organizational goals. These activities are often interdependent and require coordination between people and/or systems. In addition, these activities may have sub-activities that need to be completed before they can start.

Business Process Modeling
Business Process Modeling
  1. Business Process Execution Language (BPEL)

BPEL is a language developed by OASIS to describe business processes. BPEL defines how business processes should be executed by specifying the interactions between participants and tasks. It uses XML documents to define the structure of a process.

  1. Business Process Specification Language (BPSL)

BPSL is a language designed specifically for describing business processes. It was created by IBM in 2002. BPSL is similar to BPEL in that it describes business processes using XML documents. However, BPSL focuses more on the business rules that govern the execution of those processes rather than the actual steps involved.

  1. Business Process Management (BPMN)

BPMN is a graphical notation for modeling business processes. It is a standard published by Object Management Group (OMG). It is widely accepted as a way to represent business processes visually. BPMN provides a visual representation of the workflow of a business process.

  1. Business Process Execution Environment (BPXE)

BPXE is a software application that enables users to create, edit, execute, monitor, and manage business processes. It supports both BPEL and BPMN.

  1. Business Process Modeling Notation (BPMN) 2.0

BPMN 2.0 is a specification released by OMG in 2010. It is a superset of BPMN 1.x. It adds additional features to the original BPMN specification.

  1. Business Process Execution Language for Web Services (BPEL4WS)

BPEL4WS is a web services extension of BPEL. It allows for the definition of web service flows.

What are the advantages of business process modelling

Business Process Modelling (BPM) is a method of representing processes in terms of activities, events, tasks, and information flows. BPM helps to improve the efficiency of business operations by providing a visual representation of how work gets done. Business Process Modeling is a way of describing the flow of information between people, groups, organizations, and/or computers.

The primary purpose of modeling is to provide a means of communicating about the business processes of an organization. A model provides a framework for understanding the structure and function of a system. Models may be static or dynamic. Static models describe a system at a single point in time. Dynamic models show how a system changes over time.

Advantages of Business Process Modelling

  1. Provides a clear picture of the current state of the business
  1. Helps identify problems early
  1. Allows for quick identification of potential bottlenecks
  1. Facilitates communication among stakeholders
  1. Identifies opportunities for improvement
  1. Improves decision making
  1. Enables the creation of test cases
  1. Increases productivity
  1. Reduces costs

Disadvantages of Business Process Modeling

  • May not accurately represent real world situations
  1. Requirement Elicitation Techniques
  2. Elicitation Techniques used by Business Analyst.
  3. What is SWOT Analysis?

What is SWOT Analysis?

  1. What is SWOT Analysis?

SWOT stands for Strengths, Weaknesses, Opportunities, Threats. A SWOT analysis is a strategic planning tool that helps companies identify their strengths, weaknesses, opportunities, and threats. It’s a way to evaluate where they are now and what they need to do to move forward.

The SWOT analysis is a simple framework that can be applied to any situation. You’ll find that many successful people use it throughout their lives.

SWOT Analysis

  1. Here’s how to conduct a SWOT analysis:

  1. Define your objective. What do you want to achieve?
  1. Identify your strengths. What are you good at?
  1. List your weaknesses. What could you improve?
  1. Look at your opportunities. What might make things easier for you?
  1. Consider your threats. What might hurt you?
  1. Evaluate your options. How should you proceed?
  1. Make a plan. Now that you have identified your objectives, strengths, weaknesses, opportunities and threats, you’re ready to take action.
  1. Take action. Execute your plan!
  1. Review and refine. Keep track of your progress.
  1. Celebrate. When you’ve completed your SWOT analysis, celebrate your success.
  1. Repeat. Once you’ve learned something new, repeat the steps above.
  1. What are the advantages of SWOT Analysis?

SWOT analysis is a strategic planning tool that helps companies identify their strengths, weaknesses, opportunities, and threats. It is a method of analyzing a company’s internal and external environment. SWOT stands for Strengths, Weaknesses, Opportunities, Threats.

Strengths – what makes your business unique? What sets you apart from competitors?

Weaknesses – what could hinder your success? Are there any factors outside your control?

Opportunities – what do you have going for you right now? What changes can you make to take advantage of these things?

Threats – what are the biggest risks facing your business? How can you mitigate them?

  1. Why do we need to do SWOT Analysis?

SWOT analysis is a strategic planning tool that helps companies identify strengths, weaknesses, opportunities, and threats. It’s a simple way to evaluate your business situation and make decisions based on facts rather than emotions. Here are some reasons why you should use SWOT analysis to help guide your business strategy:

– Identify your company’s strengths and weaknesses

– Determine how well your business is positioned to compete

– Assess potential risks and opportunities

– Make effective decisions about where to focus your time and money

– Create a plan for future success

  1. How does SWOT analysis work?

A SWOT analysis involves identifying the following four factors:

Strengths – Your company’s strengths are what makes it unique and differentiates it from its competitors. These are the things that set your company apart and give it an advantage over others.

Weaknesses – Your company’s weaknesses are those aspects of your business that may prevent you from achieving success. These are the things you need to improve if you want to achieve greater levels of profitability.

Opportunities – Your company’s opportunities are the circumstances, events, and relationships that are likely to lead to future growth and prosperity. These are the things out of your control that can influence the direction of your business.

Threats – Your company’s threats are the circumstances, events and relationships that are likely cause harm to your business. These are the things outside of your control that could negatively affect your business.

  1. SWOT Analysis Example

SWOT analysis is a strategic planning tool that helps companies identify their strengths, weaknesses, opportunities, and threats. SWOT stands for Strengths, Weaknesses, Opportunities, and Threats.


  • We have a strong team of people who work together well.
  • Our marketing department is very good at what they do.
  • We have a great product.


  • We don’t have enough money to expand our business.
  • Our competitors are bigger than us.


  • We could sell our products online.
  • We could open a store.


  • We could lose our customers if we don’t keep them happy.
  • We could get sued if we don’t take care of our employees.
  1. What is GAP Analysis and why it is important?
  2. What is 5 why analysis?

You can download the SWOTAnalysis template from the below link.


What is SWOT analysis and examples?

SWOT stands for Strengths, Weaknesses, Opportunities, and Threats. Strengths and weaknesses are internal to your company—things that you have some control over and can change. Examples include who is on your team, your patents and intellectual property, and your location.

What is a SWOT analysis simple?

SWOT stands for Strengths, Weaknesses, Opportunities, and Threats, and so a SWOT analysis is a technique for assessing these four aspects of your business. SWOT Analysis is a tool that can help you to analyze what your company does best now, and to devise a successful strategy for the future.

What is SWOT analysis importance?

A SWOT analysis helps organizations get visibility on their current status, letting them understand and measure overall business performance. It lets a business analyze its strength, which in turn can help them better penetrate the market to meet business targets.

How do you write a SWOT analysis?

  1. Determine the objective. Decide on a key project or strategy to analyze and place it at the top of the page.
  2. Create a grid. Draw a large square and then divide it into four smaller squares.
  3. Label each box. …
  4. Add strengths and weaknesses. …
  5. Draw conclusions.

What is the most important part of the SWOT analysis?

Evaluate Strengths and Weaknesses

The first is the analysis of strengths and weaknesses. This part is the opportunity to look internally at what the organization is doing well and identify the areas of needed improvement. You can direct this to a specific initiative, process or the organization as a whole.

What are the 4 parts of SWOT?

The four elements of the SWOT analysis are Strengths, Weaknesses, Opportunities and Threats.

What is 5 why analysis?

In this article let us discuss what is 5 why analysis and why it is important.

1. Why Analysis?

Why analysis is a powerful tool for growers. It helps us identify what is going wrong in our plants. We use it to find out what is missing in our soils, water, and lights. It gives us insight into how we can improve our results.

5 why Analysis

2. What is 5-why analysis?

The 5-why analysis is a simple way to analyze problems in your plants. It’s a five step process that identifies the root cause of your problem.

Step 1 – Observe Your Plants

Look at your plants and notice any symptoms that may indicate a problem. If you notice something unusual, take note of it.

Step 2 – Analyze Your Soil

Take a sample of your soil and test it. You can do this by using a soil testing kit or by taking a small portion of your soil and mixing it with water.

Step 3 – Analyze Your Water

Take a sample of water and test it. You should test your water once per week.

Step 4 – Analyze Your Lights

Take a look at your lighting system. Is everything working properly? Do you have enough light? Are there any issues with your fixtures?

Step 5 – Analyze Your Grow Medium

Take a look at the grow medium you’re using. Is it performing well? Is it getting enough nutrients?

  • 5 Why Analysis is a tool that helps you understand what makes your product unique. You can use this information to help you decide if your product is right for your customers.
  • 5 Why Analysis is based on the five forces of marketing. These forces are competition, customer need, distribution channels, price sensitivity, and promotion.
  • 5 Why Analysis also includes the five questions that you should ask yourself before starting any business.

1. Why Analysis?

Why analysis is a great way to understand what’s going on inside your plants. There are many different ways to do this, but we recommend using a 5-why analysis.

2. What Is A 5-Why Analysis?

A 5-why analysis is a simple way to look at how your plants are doing. You take a sample of your plants, then break down each part of the plant into its own category. Then you ask yourself these questions:

What does this part need?

How does it get what it needs?

What happens if I don’t give it what it needs?

3. How To Do A 5-Why Analysis ?

To start off, you’ll want to collect some samples of your plants. We suggest collecting two types of samples:

• Leaf samples – Collecting leaf samples will help us determine what parts of the plant are growing well.

• Root samples – Collecting root samples will help us figure out where the roots are getting their nutrition.

After you’ve collected your samples, you’ll want to separate them into five categories:

• Roots

• Stems

what is the purpose of 5 why analysis?

The purpose of 5 Why Analysis is to identify the root cause of problems and take corrective action. In order to do this, we need to understand what the problem is. We then look at the symptoms to determine if they are related to the problem. If not, we move onto the next step. If yes, we try to find out why the symptom exists. Once we have identified the root cause, we can then take corrective action.

2. Advantages of 5 Why Analysis

5 Why Analysis is great at helping people understand their own behavior and help themselves improve. It helps people become aware of their own actions and behaviors and helps them change those habits.

3. Disadvantages of 5 Why Analysis

There are no disadvantages to using 5 Why Analysis. It is a great tool for any person who wants to learn about themselves and their behavior.

1. What are the advantages of 5 Why Analysis?

The 5-Why method is a great way to analyze problems and find solutions. It helps us identify root causes, understand what’s going on, and make changes where necessary.

2. How does 5-why work?

It works by asking questions about the problem and then identifying the reasons behind them. We ask “Why did that happen?” and “Why do we have that issue?” Then we look at the answers and try to figure out if they’re true or not. If they aren’t, we change our thinking and approach until we get to the real cause.

3. How does 5-Why help me solve problems?

When we use the 5-Why method, we learn how to think critically and develop skills that allow us to solve problems effectively. You’ll become a better leader, manager, and team member.

4. How can I use 5-Why to improve my business?

You can use the 5-Why Method to solve any kind of problem, whether it’s internal or external. It’s especially useful for solving problems in your organization.

5. How can I apply 5-Why to my personal life?

We all face challenges in our lives. When we use the 5-why method, we learn how best to deal with those issues and move forward.

1.Elicitation Techniques used by Business Analyst.

2. What are the Tools used by Business Analyst

3. Business Analyst Roles and Responsibilities , job description and duties


What is 5 why analysis and what is it used for?

Five whys (5 whys) is a problem-solving method that explores the underlying cause-and-effect of particular problems. The primary goal is to determine the root cause of a defect or a problem by successively asking the question “Why?”

What is 5 why analysis example?

The 5 Whys method also allows you to follow multiple lanes of inquiry. An example of this is shown in Figure 2, below. In our example, asking “Why was the delivery late?” produces a second answer (Reason 2). Asking “Why?” for that answer reveals a single reason (Reason 1), which you can address with a counter-measure.

What is meant by the Five Whys?

Five Whys, sometimes written as “5 Whys,” is a guided team exercise for identifying the root cause of a problem. Five Whys is used in the “analyze” phase of the Six Sigma DMAIC (define, measure, analyze, improve, control) methodology

What is the 5 Why method of problem-solving?

The 5 Whys Problem Solving technique is a simple process to follow to solve any problem by repeatedly asking the question “Why” (five times is a good rule of thumb), to peel away the layers of symptoms that can lead to the root cause of a problem. This strategy relates to the principle of systematic problem solving.

What are the 5 Whys fishbone?

The 5 Whys and fishbone diagrams help practices identify obstacles to good performance and what causes them. They can also be used to identify the factors contributing to exemplary performance in order to replicate them

What are the 5 Whys in Six Sigma?

The 5 Whys is a basic root cause analysis technique used in the Analyze phase of the Six Sigma DMAIC (Define, Measure, Analyze, Improve, Control). To solve a problem, we need to identify the root cause and then eliminating it.

How do you write 5 Why?

The 5 main steps to the the 5 Whys

  1. Step 1: Invite anyone affected by the issue. …
  2. Step 2: Select a 5 Whys master for the meeting. …
  3. Step 3: Ask “why” five times. …
  4. Step 4: Assign responsibility for solutions. …
  5. Step 5: Email the whole team the results.

When should 5 Why technique be used?

Use the five whys technique when you want to push a team investigating a problem to delve into more details of the root causes. The five whys can be used with brainstorming or the cause-and-effect diagram. Use the five hows technique to develop more details of a solution to a problem under consideration.

What is SRS full form in software Engineering?

What is SRS full form in software Engineering?

SRS full form
SRS full form

SRS full form is Software Requirements Specification. SRS is a document that specifies the requirements of a system. A SRS describes what the system should do (functional requirements) and how it should work (non-functional requirements). It includes both high level and low level requirements. High level requirements describe the purpose of the system while low level requirements describe its structure

Who will prepare the SRS document in software engineering?

  1. Software Engineer

Software engineers design and develop computer programs. They work closely with developers, testers, and business analysts to create applications that meet client requirements. Software engineers may specialize in different aspects of programming, including user interface design, database management, system analysis, and algorithm design.

  1. Computer Science

Computer science is a field of study that focuses on the theoretical foundations of computing and its practical application. Computer scientists research algorithms, data structures, operating systems, compilers, and many other topics related to computers.

  1. Business Analyst

A business analyst helps clients understand their businesses and how they interact with customers. A business analyst works closely with project managers and stakeholders to ensure that projects are completed on time and under budget.

  1. Project Manager

Project managers oversee the planning, execution, and completion of projects. They manage budgets, schedules, and scope changes throughout the course of a project.

  1. Tester

Testers test software to make sure it meets quality standards. They evaluate features and functionality, identify bugs, and provide feedback to programmers.

  1. Developer

Developers write code that makes websites and mobile apps run properly. Developers use coding languages like HTML, CSS, JavaScript, PHP, and Java to build web pages and mobile apps.

  1. User Interface Designer

User interface designers create interfaces that allow users to easily access information and perform tasks. They often collaborate with graphic artists to create visual designs for websites and mobile apps.

  1. Software Engineering

Software engineering (SE) is the application of scientific methods, processes, techniques, tools, and practices to develop and produce software. SE is a discipline concerned with the design, implementation, testing, documentation, maintenance, and evolution of software systems.

  1. Software Development Life Cycle

The software development life cycle (SDLC) is a set of activities performed throughout the development of a piece of software. These activities are iterative and cyclical, and they follow a defined sequence. The SDLC consists of five phases: requirements analysis, system architecture definition, coding, testing, and deployment.

  1. Requirements Analysis

Requirements analysis is the first step in the software development life cycle. It involves gathering information about the users’ needs and translating them into functional specifications. The goal of requirements analysis is to ensure that the final product meets the users’ expectations.

  1. System Architecture Definition

System architecture definition is the second phase of the software development life cycle, and it defines how the software should work. A system architecture document describes what the system does, where it is located, who uses it, and how it works.

  1. Coding

Coding is the third phase of the software development lifecycle. In this phase, programmers write code that implements the system architecture. Code is written using a programming language.

  1. Testing

Testing is the fourth phase of the software development cycle. It ensures that the software performs according to its specification. Testing includes unit tests, integration tests, and performance tests.

  1. Deployment

Deployment is the fifth phase of the software development process. It refers to the release of the software to end-users.

  1. What is SRS?

SRS stands for Statement of Requirements. It is a formal document that describes what a project will do, how it will do it, who will do it, and when it will be done.

  1. How does SRS help me?

It helps you communicate clearly about your project’s requirements to stakeholders. You’ll know exactly what they need to approve your project before you start working on it.

  1. How do I create an SRS?

You can use any text editor to write your SRS. There are many online tools that make it easier to create an SRS.

4. Where should I put my SRS?

Your SRS should go at the top of the page where you describe your project. If you’re using a website, it should go at the top right corner of the page.

  1. What if I don’t have time to create an SRS? Can I just send them a link to my GitHub repo?

Yes! That’s fine. Just make sure that you explain that you’ve created an SRS for their approval.

Tips to create SRS document in software development?

1. What is SRS?

SRS stands for Statement of Requirements. It is a document that describes what the project should do, how it should work, and who it should serve. It’s a requirement document that tells the client what they need to know about the product before they buy it. It’s a contract between the customer and the vendor.

2. How to write SRS?

The first thing you want to do is make sure that you have a clear understanding of what the requirements are. You’ll want to break them down into smaller pieces. Then you’ll want to identify the stakeholders involved. Finally, you’ll want to figure out what the scope of the project is. Once you’ve done all of these things, you’re ready to start writing the statement of requirements.

3. How to use SRS?

Once you’ve written the statement of requirements, you’ll want to send it off to the client. If they approve it, then you can move forward with the project. Otherwise, you’ll need to revise it until it meets their approval.

4. Why is SRS necessary?

If you don’t have a statement of requirements, you won’t know if you’re meeting the clients’ expectations. And if you don’t meet those expectations, you may not get paid.

5. When to use SRS?

You should always use a statement of requirements when you’re working with a client. It helps you understand what they expect from you, and it gives you a chance to communicate clearly with them.

6. Where to find SRS examples?

There are many websites where you can download free sample statements of requirements. 7. Tips to create SRS document?

Make sure that you have a good idea of what the requirements are before you begin writing. Make sure that you have a solid understanding of what the stakeholder wants. Don’t forget to ask questions!

I believe this article help you to understand the SRS full form and how to prepare the SRS document.

  1. What is a BRD (Business Requirements Document) ?
  2. What are the Documents prepared by Business Analyst?
  3. Sample BA Document Templates


What is the other name of SRS?

SRS is also called a Product Requirement Specification and System Requirement Specification. FRS is also called a Functional Specification Document, Functional Specs, and Product Specification Document

What is the SRS used for?

Stereotactic radiosurgery (SRS) is a non-surgical radiation therapy used to treat functional abnormalities and small tumors of the brain. It can deliver precisely-targeted radiation in fewer high-dose treatments than traditional therapy, which can help preserve healthy tissue.

How do you make SRS?

In order to fully understand one’s project, it is very important that they come up with an SRS listing out their requirements, how are they going to meet them and how will they complete the project. It helps the team to save upon their time as they are able to comprehend how are going to go about the project

What is the structure of SRS?

The specific requirements section is where you’ll find external interface requirements, functional requirements, performance requirements, logical database requirements, and software system attributes. Each of these subsections details a set of requirements necessary for the overall functioning of the program.

What are the advantages of sharepoint workflow ?

What are the advantages of sharepoint workflow ?

What are the advantages of sharepoint workflow ?

Let us discuss what are the advantages of sharepoint workflow and how to create the workflow.

  1. SharePoint Workflow is a feature introduced in Microsoft Office SharePoint Server 2007. It helps users automate business processes using workflows. A workflow consists of activities (steps) that perform specific tasks on documents, lists, folders, etc. When a user performs an action on a document, list item, folder, etc., the system automatically triggers the associated workflow activity.
  2. SharePointWorkflow enables users to create custom workflows that automate business processes. Users can define rules that govern how data moves between different locations and what actions should occur at each step. These rules are called conditions. Conditions are evaluated based on information contained in items being processed. If a condition evaluates to true, then the workflow activity is performed.
  3. SharePointWorkflow provides three types of activities: Actions, Rules, and Triggers. An Action is a task that can be performed on a document, list, or folder. Examples of actions include sending an email message, adding a comment to a document, and deleting a file.
  4. A Rule is a set of conditions that determines whether or not an activity is performed. Rules are defined by users and can be applied to any type of object.
  5. A Trigger is a mechanism that starts a workflow activity. Triggers can be created manually or automatically. Automatic triggers are triggered based on certain events, such as when a document is added to a library or modified.
  6. SharePoint Workflow supports two types of workflow engines: Windows SharePoint Services and Microsoft Business Process Management Suite.
  7. SharePointWorkflow can be configured to run either synchronously or asynchronously. Synchronous means that the workflow runs in parallel with the current operation. Asynchronous means that the workflow executes after the current operation completes.
  8. SharePointWorkflow offers four types of workflow states: Approval, Rejection, Suspended, and Completed.
  9. SharePointWorkflow uses the following workflow components: Activities, Conditions, Decision nodes, Document libraries, Folders, Lists, Message boxes, Rules, Triggers, Variables, and Web services.
  10. SharePoint Workflow includes five types of workflow templates: Approval, Reject, Suspend, Send Email, and Custom.
  11. SharePoint Workflow templates can be customized to meet the requirements of various organizations.
  12. SharePointWorkflow features include the following:
  • Automated approval/rejection of documents
  • Automated approval of emails
  1. How to create Workflow ?
  2. 5 Steps To Creating An Effective UseCase Diagram

How to create Workflow ?

Let us discuss here how to create workflow ? A SharePoint workflow is a set of rules that govern how documents move between people and groups within a company. A workflow consists of steps that users take to complete tasks. These steps may involve sending emails, updating records, or moving files. Workflows help keep track of who does what and where things go.

How to create Workflow ?

The first step in setting up a workflow is to create a list called “Workflow”. You can name this list whatever you want, but make sure to give it a unique name. Next, you need to add items to the list. To do this, click on the “New Item” button at the top right corner of the screen. Then, select “Workflow’ from the drop down menu. After selecting the workflow item type, you will be prompted to enter information about the workflow.

Step 1: Name the workflow

You can name the workflow anything you want. However, make sure to give it some kind of title. This will help you identify the workflow later.

Step 2: Select the action

This step lets you choose what happens after the workflow runs. There are three options: Start a Task, Send Email, or Move Files. If you select Start a Task, then you will be able to specify the task that should be performed. If you select Send Email, then you will be asked to enter the email address of the person who should receive the message. Finally, if you select Move Files, then you will have the option to select the location where the file should be moved.

Step 3: Enter the description

This step lets you describe what the workflow is supposed to accomplish.

Step 4: Choose the start date/time

This step lets you decide when the workflow should begin. You can choose any time you want.

Step 5: Set the due date

This step lets you determine when the workflow should end. You can choose any date you want.

Step 6: Assign the workflow to someone

If you want to assign the workflow to someone else, then you can do so here.

Tips to create sharepoint workflow

1. Create SharePoint Workflow

Create a workflow using SharePoint Designer 2013. You can use the following steps to create a workflow:

a. Open SharePoint Designer 2013.

b. c. Select the type of workflow (e.g., approval).

d. Enter a name for the workflow.

e. Click Next.

f. In the list box, select the item(s) that should trigger the workflow.

g. Click Add.

h. Repeat Steps f-g until you have added all items that need to trigger the workflow.

i. Click Finish.

2. Modify SharePoint Workflow

After you have created a workflow, you can modify it. To do this, follow these steps:

a. Open the workflow in SharePoint Designer 2013.

Tips to create sharepoint workflow

1. SharePoint Workflow

SharePoint workflows are a great way to automate tasks and processes in SharePoint. They allow users to perform actions based on certain conditions. You can use them to trigger events, send emails, update lists, add items to lists, etc.

2. Create a New Workflow

To create a new workflow, click on the “Workflows” tab at the top left corner of the site. Then click on “New Workflow” under the “Create” section.

3. Name Your Workflow

The name should reflect what the workflow does. For example, if you have a workflow that sends out an email notification whenever a document is added to a list, then the name would be something along the lines of “Email Notification”.

4. Choose a Template

You can choose between three templates: “Send Email”, “Update List Item”, and “Add Document To List”. Select whichever template best suits your needs.

5. Add Actions

Actions are the steps that occur after a condition is met. In our example above, we want to send an email whenever a document is added. So, we need to add two actions: “Start Action” and “End Action”. Start action means that the workflow starts once the condition is met. End action means that the workflow ends once the condition is no longer met.

6. Configure Conditions

Conditions are the triggers that start the workflow. In our case, we want to send out an email whenever a document gets added to a list. We do this by selecting “List item was created�” as the condition.

7. Save & Test

Once everything is configured correctly, save the workflow by clicking on the green check mark icon. If you don’t get any errors, then you’re good to go!

  1. What is a sharepoint workflow ?
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What is a sharepoint workflow ?

What is a sharepoint workflow ?

A SharePoint workflow is a set of rules that control how data moves between different parts of a business application. A workflow is triggered when certain conditions occur. When a condition occurs, the workflow executes its actions. Workflows are often associated with tasks in Microsoft Office applications. You can use workflows to automate repetitive processes, such as sending out invoices, or to create complex processes, such as managing customer accounts.


Workflow definitions are stored in a library called a workflow definition store (WDS). Each WDS contains a collection of workflow definitions. In addition to storing workflow definitions, each WDS stores information about the current state of the workflow.

The following table lists some of the terms related to workflows.

ActivationEvent An event that triggers a workflow.
ActionAn action performed by a workflow rule.
ActivityActivity that represents a task in a workflow.
ApplicationObject that represents a specific instance of a SharePoint site.
AssociationAssociation between two objects.
AuthorizationAuthorization to perform a specified activity.
BusinessRule Business rule that specifies what should happen if a specified condition exists.
ConditionCondition that determines whether a workflow runs.
Data TypeData type of a field.
Definition Definition of a workflow.

How to create Sharepoint Workflow ?

  • SharePoint Workflows are a set of pre-defined activities that are triggered automatically based on certain conditions. SharePoint workflows are similar to automated email campaigns. You can create them using Microsoft Office 365 tools.
  • Workflow definitions are stored in libraries called lists. These lists are associated with specific sites, site collections, or subsites. When a user performs an action (such as adding a document), the system triggers the workflow definition associated with that list.
  • A workflow definition consists of a series of steps that perform actions on items in the library. Each step contains instructions that tell the system what to do. A workflow definition can have any number of steps.
  • The first step in a workflow definition is the start activity. This tells the system where to begin executing the workflow. The next step is the condition activity. This step determines whether the workflow should continue to execute. If the condition is true, the workflow continues to the next step. Otherwise, the workflow stops at this point.
  • Each step in a workflow definition contains two parts: the instruction and the result. Instructions describe how to perform an action. Results describe the outcome of performing the action.


Instructions consist of three components: the name of the task, the parameters, and the description. The name of the task is the text displayed in the workflow editor. Parameters specify values that control the execution of the task. The description provides additional information about the task.


Results consist of two components: the value and the message. Value specifies the actual data that is returned by the task. Message describes the result of the task.

To create a workflow definition, follow these steps:

  1. Create a workflow definition library.
  2. Add a workflow definition to the library.
  3. Assign permissions to the workflow definition.
  4. Associate the workflow definition with a site collection.

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