What is GAP Analysis?

What is GAP Analysis

What is GAP Analysis

What is the GAP Analysis and why it is important? GAP means the difference between Current state and future state.

Who performed GAP Analysis?

GAP analysis is a process performed by Business Analysts and Project Managers. The difference between the current process and future process is known as GAP analysis. This help us to understand where we are (Current State)  and where do we want to be (Future State)?

GAP analysis helps us to measure investment of time, money and human resources required to achieve a particular outcome or desired outcome.

There is no formal method to conduct GAP Analysis. It depends on organization to organization and process to process. A simple excel sheet can be used to for this purpose. The main objective of the GAP analysis is to provide difference between current state and future state or desired state.

Key Points :

  • Good understanding of the current process.
  • All the business affecting factors must be well defined.
  • GAP analysis is an assessment tool used to find the deviation or gap between what exists versus what is needed or desired.
  • No ambiguity in the requirements and future prospects.
  • Document the gaps using graphs, charges and images.
  • Ensure to include the feedback from the stakeholders.
  • Ensure to inform to all the involved parties or stakeholders about the identified gaps.

Different stages in GAP Stages

  • Review System
  • Develop Requirements
  • Comparison
  • Implications
  • Recommendations

GAP analysis is one of the best procedures followed by any organization to improve the process and recognize the processes which needs improvement.

I hope this article provided an overview on what is gap analysis.