BRD Vs FRD, Difference between BRD and FRD Documents

BRD Document Vs FRD Document

Let us discuss BRD Vs FRD  herre and how to to  prepare the BRD and FRD.


Documentation is the most important aspect for any Business Analyst.

The documentation is useful to understand the requirements and the detailed discussion about new features and change request if any. Business Analyst will prepare many different types of documents. Some of the important ones are listed below –

  • Business Requirement Document (BRD)
  • User Stories
  • Use Case Specification Document (USD)
  • Functional Requirement Document (FRD)
  • Requirements Traceability Matrix (RTM)
  • Product Requirements Document (PRD)

Documentation helps in understanding the business process and business events throughout the project. A Diagrammatically the documents can be pictured as a simple sheets of papers which contains some useful matter.

Let’s take a look at the similarities and differences between BRD and FRD.

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Business Requirement Document

  • BRD highlights “Business Requirements” – i.e., high-level business goals of the organization developing the product or solution with the help of IT.
  • A formal document illustrating the requirement provided by the client
  • In other words it describes at very high level the functional specifications of the software
  • The requirements could be collected either by verbal or written or both
  • Created by a Business Analyst who interacts with the client
  • Entire work is executed under the supervision of the Project Manager
  • It is derived from the client interaction and requirements

The BRD is important since it is the foundation for all subsequent project deliverable, describing what inputs and outputs are associated with each process function. It describes what the system would look like from a business perspective. Following are the most common objectives of BRD –

  • To arrive at a consensus with stakeholders
  • To provide input into the next phase of the project
  • To explain how customer/business needs will be met with the solution
  • Holistic approach to business needs with the help of strategy that will provide some value to the customer

Basically, stakeholder’s requirements can be small or big. Thus it needs to be break wherever it requires and should be taken as multiple requirements.

Format Of BRD –

There are many formats or templates that the organization follows. However, it depends upon the practices that is carried in the organization. For a product based company the BRD format is different as compared to service based firms. Standard format which is followed in most organizations are shown below. It is important to note that for clear understanding of the document we should include list of acronyms used.

The BRD template contains –

  • document revision
  • approvals
  • introduction
  • business goals
  • business objectives
  • business rules
  • background
  • project objective
  • project scope
  • in-scope functionality
  • out-scope functionality
  • assumptions
  • constraints
  • risks
  • business process overview (modelling diagrams for instance, Use Case and Activity Diagram)
  • legacy systems
  • proposed recommendations
  • business requirements
  • list of acronyms
  • glossary of terms
  • related documents

Now let us look into FRD…

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Functional Requirement Document

  • FRD highlights “Functional Requirements” i.e., functionality of the software in detail
  • Depending on the product.
  • It will describes at a high level the functional and technical specification of the software
  • Usually created by Business Analyst under the supervision of technical expert, for instance System Architect
  • In a small and medium sized organizations a BA take care of this
  • Few companies did not create FRD, instead they used BRD as it is detailed enough to be used as FRD as well
  • FRD is derived from the BRD
  • Will get sign off from the client once we prepare FRD

Actually, the process to reach the expectancy of the BRD is an FRD itself. Business Analyst will prepare the FRD after discussing with the stake holders and Project Manager. He is the person analyze the requirements, to get clarity on requirements he will conduct multiple meeting session with internal and external stake holders. And he will concentrate on below questions mostly.

  • How we develop the expected requirement(s)?
  • What are the tools and/or systems used and their dependencies?
  • What are the features and functionalities?
  • How will the customer reacts when they start using the solution?
  • Any assumptions or constraints?

Most common objectives of FRD –

  • Draw flow charts for each process flows for each activity interlinking dependencies
  • Holistic view for each and every requirements, steps to built
  • Estimating detailed risks for each new change request
  • Highlight the consequences if the project health is weak to avoid scope creep

The FRD should document the operations and activities that a system must be able to perform.

Format Of FRD –

Likewise BRD, FRD has a somewhat different format focusing more on risks and interfaces. Although there is no such standard format that a Business Analyst should opt for. Companies belonging to different domains use their own template. For instance, you would find many points would be repeating as in BRD.

But there should be no confusion for BA to prepare this document.

The FRD template contains –

  • Introduction – It should contain Purpose, Scope, Background, References, Assumptions and constraints, document overview
  • Methodology
  • Functional Requirements
  • Modeling Illustrations – Context, User Requirements, Data Flow Diagrams, Logical Data Model/Data Dictionary, Functional Requirements
  • Other Requirements – Interface Requirements, Hardware/Software Requirements,
  • Glossary

Now the use of BRD or FRD in organizations depends on the organization policies, practices followed by the project team and stakeholders. In my company client will share the BRD, based on the BRD we prepare FSD.

I hope now you understand the BRD vs FRD

BRD Vs FRD – Business Analyst Articles, Webinars

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What is the difference between a BRD and FRD?

The Business Requirement Document (BRD) describes the high-level business needs whereas the Functional Requirement Document (FRD) outlines the functions required to fulfill the business need. BRD answers the question what the business wants to do whereas the FRD gives an answer to how should it be done

What is an FRD?

The functional requirements document (FRD) is a formal statement of an application’s functional requirements. It serves the same purpose as a contract. The developers agree to provide the capabilities specified. The client agrees to find the product satisfactory if it provides the capabilities specified in the FRD

What is difference between BRD and SRS?

It is obvious that BRS is the specification of the business processes and operations. Use Cases: SRS describes the interaction between the created product and the end users. It is the reason why this specification type includes use cases. … Specification sphere: SRS describes the peculiarities of the developed system

What is included in a requirements document?

Requirements documents should include these kinds of requirements: Business Requirements: Business requirements generally come from the customer of the project. They represent the product features, or what the end outputs of the project need to provide

What are two types of functional requirements?

Requirements generally fall into two typesfunctional and non-functional. The difference between them is fairly straightforward, nevertheless, in the this article we’ll define the two types of requirements and provide examples of each to point out more concretely the fundamental difference between them

Agile Methodology in Software Development Life Cycle

Agile Methodology in Software Development Life Cycle

Agile Methodology in Software Development Life Cycle

Now a day’s most of the companies are looking for Agile methodology because it is light weight and faster delivery. We can say if we not mentioned Agile methodology  in our resume we may not get calls from the interviewer also.Let us discuss what is Agile methodology and advantages

What are the differences between Waterfall and Agile Methodology?

What is Agile Methodology in Software Development Life Cycle

Minimum documentation

Agile Methodology is one of the methodologies under which we will develop a software/application in incremental base and deliver it in small chunks.

Scrum: Scrum is not a methodology, Scrum is a framework. That means it provides opportunity to work as per the project needs or requirements with cross functional team to reach the project goals.

Mostly it will use in implementation of projects.

Product Backlog :

Need to prepare the product backlog, it contains the list of user stories, user story is nothing but requirements.

Once we prepare the Product backlog, will prioritize the user stories which can be implemented in this Sprint.

Scrum Roles:

  1. Product Owner(PO) :He will decide what needs to done in this sprint/project and he is the responsible for managing the product backlog. He will be the responsible person for product like how product should be and all. He interacts with Business Analysts and Customers. This role may be played by BA or any person who is having strong knowledge on product and who works with end users for a long time. Depends on the project client also may play this role.
  • Scrum Master   (SM) : He will monitor the performance of the team within the sprint. Team will raise all their concerns and issues to scrum master. He is responsible to provide solutions to the team. He will interact with the stake holders to address the issues and concerns raised by the team. This role can be played by any person in team usually Business Analyst will play this role.


  • Development Team ( Cross functional team who are self organized)

Scrum Team : Resources who are working in this project are formed as Scrum team which comprises of  Business Analyst, Developers and Testers.

Sprint Zero:

In this phase all the stakeholders will join in meeting, and we have high level requirements in this phase.

Based on the requirements Product backlog will be created
Product backlog will have user stories (user stories means Requirements.).
Once Product backlog is prepared, there will be 3 activities performed
(a) along with core team – Scrum master will conduct story point estimation session. In this session team will discuss on prioritized requirements, how many man days needed and how to do and all.
(b) Team will prepare high level architecture document
(c) Release Planning

Sprint Planning

Sprint : Sprint is nothing more than that set period of a time to complete the prioritized requirements, usually sprint duration is two weeks. It may vary based on the product and project. Usually for banking project they scheduled for 4 weeks.

Assigned work should be completed within the sprint and it should be ready for product owner to review the completed task.

Before development starts, team will do sprint planning. i.e how many sprints are required to complete the project? Which stories will go under which sprint?
Usually sprint duration will be ranging from 2-4 weeks maximum.
Sprint-1 starts
During sprint, we will take the user stories Design>> Develop>>Test>> Integrate
We will have ‘Show & Tell’ Session. Product owner will give his feedback in this session. If any rework to be done based on feedback, we will take those points and add it to next sprint. (these points to be updated in Product backlog as user stories)
Participants : Client, developers, testing team and Business Analyst.

Business Analyst will split the requirements and prepares the product backlog.

Will discuss with the client regarding backlog, then client will prioritize the requirements which we need to deliver on priority. So, team will first work on prioritized requirements only.

For example, out of ten requirements client prioritized 1,2 and 3.

So, in this sprint planning session we will discuss about 1,2 and 3 only even though we have 10 requirements in backlog.

Business analyst will write user stories; user story is nothing but requirement.

Will discuss about how much effort needed to complete this prioritized user stories.

Will use the JIRA tool to track the requirements.

Release Testing

Release testing is done by product owner. This is similar to UAT phase of Waterfall.
Product owner will test the functionality and ensure all the stories are covered. If any defects that will be taken care from core team

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Release & Deploy/Go live/Implementation:

In the typical waterfall, we will have one release. In agile methodology project there can be multiple releases.
Releases are done based on the release planning. Release decision will be Product owner decision.
We can group sprints under release-1, release-2, release-3 based on the need and we implement as per release plan.

Support and Maintenance:

As per the alignment, there will be warranty of 6 months, 12 months , 2 years or more. Core team will support during this period and once warranty is done. Project will be closed.

Scrum Meetings


Daily Scrum Meeting: This happens every day where team will just discuss on 3 questions. Everyone should participate in this meeting, and meeting should be completed in 15 to 30 minutes.

  1. What you do today?
  2. What will you do tomorrow?
  3. Is there any impediments stopping you?

Sprint Review Meeting:

This will happen at the end of the sprint where team will give demo on completed stories to product owner.

Sprint retrospective Meeting: This will happen at the end of the sprint where team will answer these 3 questions.

  1. What went well in the sprint?
  2. What did not go well?
  3. What are the required areas of improvements in next sprint?
Scrum Meetings
Scrum Meetings

Business Analyst Role in Agile Methodology Scrum :

To start with, once a project kicked off, BA does the requirement planning, then conducts various requirement gathering sessions and analyses the requirement.

Then the requirement is listed as “Feature List” This feature list is drafted by Business Analyst and he will discuss with product owner. This feature list will have all enhancements and existing features.

From the Feature list, BA identifies the Epic and breaks them as Themes and then to User Stories.

User story

User Story will have below information:User Stories

         As a <user>

         I want to <What is the purpose>

         So that <What you gain by this story>

Ex :  As a customer

         I want to login to the net banking

         so that I can perform banking activities.

Acceptance Criteria:

This area will have mandatory information that is needed for this user story.

Then Business Analyst briefs the story to development team and regularly supports the team for development.

And Business Analyst also does the integration Testing and system testing to ensure the system performs as per requirement.

I hope this helped you to provide the overview of Agile Methodology

To  know more about Agile Methodology you can visit Agile Methodology official website.

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Agile FAQS

What is agile and how it works?

Agile is a process that helps teams provide quick and unpredictable responses to the feedback they receive on their project. It creates opportunities to assess a project’s direction during the development cycle. Teams assess the project in regular meetings called sprints or iterations

What is the difference between Scrum and agile?

Difference Between Agile and ScrumAgile describes a set of guiding principles that uses iterative approach for software development, while Scrum is a specific set of rules that are to be followed while practicing the Agile software development.

What are the 12 Principles of Agile?

Satisfy the Customer. Our highest priority is to satisfy the customer through early and continuous delivery of valuable software.
Welcome Change. Welcome changing requirements, even late in development. …
Deliver Frequently. …
Work Together. …
Build Projects. …
Face-To-Face Time. …
Measure of Progress. …
Sustainable Development.

What are the 4 values of agile?

individuals and interactions over processes and tools;
working software over comprehensive documentation;
customer collaboration over contract negotiation; and.
responding to change over following a plan.

What is agile tool?

Jira Software is an agile project management tool that supports any agile methodology, be it scrum, kanban, or your own unique flavor. From agile boards to reports, you can plan, track, and manage all your agile software development projects from a single tool

What is Agile SDLC?

Agile SDLC model is a combination of iterative and incremental process models with focus on process adaptability and customer satisfaction by rapid delivery of working software product. Agile Methods break the product into small incremental builds.

Why Agile is used?

and Why Do We Use It? Agile Methodology is a type of project management process. The agile method anticipates change and allows for much more flexibility than traditional methods. Clients can make small objective changes without huge amendments to the budget or schedule

What is Waterfall Methodology or Model in SDLC

What is Waterfall Methodology or Model


What is waterfall methodology or model
What is waterfall methodology or model

Here we will discuss about traditional software methodology Waterfall and who will involve in each phase.

Waterfall or Sequential methodology: Here next task will start once previous task completed only. We will see here in detail, what are the advantages and disadvantages of this methodology. First we will observe what are phases involved here and how it works.

Software Development Life Cycle is a framework having defined set of activities performed in phases for developing a software application or a software product.
There are different SDLC methodologies like Waterfall, Agile, Spiral, RAD, iterative Development etc..

For now we will try to understand 2 popular SDLC methodologies Waterfall & Agile. Still so many companies are using water fall methodology. And now a day’s most of the companies are looking for Agile methodology, because in Agile less documentation will be there and easy to understand. First we will observe Waterfall methodology.

The below are called as phases in waterfall methodology.  Let us discuss in details what is waterfall methodology or model and what are the phases in waterfall model.

Requirements Gathering: 

This is the first phase in Software Development Life cycle.

Generally Project manager and Senior Business analyst will participate in this phase.
In this Phase, we will identify;

  • Stakeholders of the project i.,e Technical teams, testing teams, customer team and other dependant teams
  • Technology – that will be used in the project like programming language, front end, backend (which technology to use like Java or dot Net, Database)
  • Hardware requirements, software requirements
  • High level requirements
  • High level test approach
  • High level effort and cost required for the project
  •  High level schedule
  • Project approvers
  • High level assumptions
  • Identify possible risks

We will discuss these things and document it. The phase deliverable artifact  is called Project Charter or BRD (Business Requirements document).

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Requirement Analysis:

In this Phase, we will start discussing in-detail on the high level requirements which we gathered in previous phase.

Business Analyst,Project Manager, Technical Team , Architect , Network Engineer and Data base team will participate in this phase.

  • We will conduct multiple meetings to understand the requirements like interview, Jad sessions and Brainstorming.
  • We will use the Activity diagrams, UML diagrams and flow charts to make the document clear.
  • Usually requirements’ gathering is done though meetings, phone calls, emails, virtual meetings.
  • Once document is prepared, it will be reviewed with project stakeholders.
  • We will freeze the requirements and take sign-off from the customer.
  • The Analyze phase deliverable artifact is called (FS/FRS,SRS,RTM)


First, based on the requirements we will identify and device the flow of data in the application.

Tech leads Architect, DB architect, Network Architect and UI designer will participate in Design phase.

  • Design phase will have HDD , LDD and ADD (High level design document , Low Level design document and Application design document).
  • We will determine how many tables are needed? How tables are connected? what is the expected load on the database? And all.
  • Followed by we will go to table level mappings, defining each field, like length of field, restriction for the field, unique ID’s and validations etc.
  • We will do requirement mapping to design. i.e to ensure all the requirements are covered in design or not.
  • We will document the design of application and review with Architects and we will take signoff on the design document.

Development and Coding

In this phase, developers will start coding the functionalities.
Developers will create Unit test cases and perform unit testing.
Tech Leads will do code review
Once build is complete, build will submitted to QA team for testing.

Testing :

Testing team will prepare  their test strategy after Requirements Analysis Phase. Based on Test Strategy and Requirements document, testing team will create Test cases.
Test cases will be prepared before test phase so that after Development and Coding phase Testing team can start executing test cases.
If there are any defects or bugs found, testing team will assign it to development team to resolve.
Developers will fix the defects and again give it to testers.
This cycle will go on till all the defects are resolved and application is bug free.
Testing team will publish Test report at the end of testing phase and they provide sign-off. Once we receive internal sign off from the QA team then we will release to client for testing.

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User Acceptance Testing is called UAT. In this phase, customer or the business user will test the application functionality.

Customer will write UAT test cases and execute the cases.

If there are any defects found, they will communicate to the Business Analyst or Project manager. They will verify whether it is genuine bug or functionality gap.If it is genuine bug then they will ask the testing team and they will assign this defect to development team to fix the bug.

Once all the UAT cases are executed, customer will provide sign-off on the UAT.

Deployment/Go Live/ Implementation :

In this phase the test application will be deployed in production environment for live usage.
After implementation, project team will do a round of high level testing to ensure everything is working perfect.
Customer will do validation in production environment and give sign-off if everything is working.

Support and Maintenance:

After implementation, warranty period starts. There will be agreement with customer and project team on the warranty period. Like 3 years, 5 years from the day of implementation.
During this period, if there are any issues, project team will take care of the issues. Usually production support team will take care of production issues, if they are unable to look into the issues then they will raise ticket and assign to Business Analyst then he will verify and assign to Development team to fix the issue.
After warranty period, maintenance will start. It means, any changes or issues found after warranty, it will taken care at additional cost and time.
This is how software application is built and maintained in waterfall methodology. !!

Advantages of Waterfall Methodology:

  • Simple and easy to use
  • Easy to manage – each phase has specific deliverables and a review process
  • Phases are processed and completed within scheduled time
  • Works well if requirements are very clear


  • Handling change request is difficult.
  • Feedback from the client is not there.
  • There may be chance to no coordination between the teams.
  • Team work and coordination is not there
  • Continuous improvement process

Any questions are clarifications please ask me in comments section, will respond as soon as possible.

Currently most of the organizations are looking for Agile methodology but still as a Business Analyst we should know what is waterfall methodology or model.

I hope it helped you to provide overview of what is waterfall methodology or model.

To know more about what is waterfall methodology or model you can browse on google to get more idea and information.

If any other clarifications related what is waterfall methodology, feel free to post here.

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SDLC Waterfall : FAQs

What is waterfall SDLC?

Waterfall Model is a sequential model that divides software development into different phases. Each phase is designed for performing specific activity during SDLC phase. It was introduced in 1970 by Winston Royce.

Is SDLC waterfall or agile?

In Agile process, requirements can change frequently. However, in a waterfall model, it is defined only once by the business analyst. In Agile Description of project, details can be altered anytime during the SDLC process which is not possible in Waterfall method

What is difference between SDLC and waterfall model?

Different phases of the SDLC model are Requirement, Design, Implementation and Testing. Waterfall model is one of the most popular SDLC models. … This model has different deliverables from each phase.In a waterfall model, each step follows in a sequential manner without overlapping or iterative steps.

Why waterfall model is best?

Advantages of waterfall model
This model is simple and easy to understand and use. It is easy to manage due to the rigidity of the model – each phase has specific deliverables and a review process. In this model phases are processed and completed one at a time.

Is waterfall iterative?

In traditional, full waterfall development, a team does all of the analysis for the entire project first. … This is an iterative waterfall process, not an agile process. Ideally, in an agile process, all types of work would finish at exactly the same time

Why should I use waterfall methodology?

The advantages of waterfall development are that it allows for departmentalization and control. A schedule can be set with deadlines for each stage of development and a product can proceed through the development process model phases one by one.

What are the disadvantages of waterfall model?

Disadvantages of waterfall model:
Once an application is in the testing stage, it is very difficult to go back and change something that was not well-thought out in the concept stage. No working software is produced until late during the life cycle. High amounts of risk and uncertainty.

What Business Analyst Skills are Important for a New BA?

Business Analyst Skills / Skills required for Business Analyst

Business Analyst Skills

Many people are looking for business analyst role, here we will see what are the skills needed  for business analyst role to prove as a good business analyst.

Before going to learn about Business Analyst, I feel it is good to know Business Analyst Skills

A good team player:  

Business analyst needs to interact with different teams and coordinate for the development activities, it is very important to a good team player, he needs to involve in the project in all the levels, for example: design, development, UAT and implementations.

A good listener: 

Business Analyst should have patience and listening skills. He should listen what others are saying, should not disturb when others are saying something during discussions are meetings. Only when you listen, you understand your clients better and of-course the requirements.

Good Communicator: 

Generally people relate communication to speak in English, this is not correct. A good communicator will not only speak good English but also ensures the communication is well received by the intend audience. This is very important, because when you are communicating with stakeholders and you are using very tough words then communication may not reach to the stake holders and they may think in different way. Communication should be simple and understandable.

Quick learner: 

if you are working in a new domain should be able to understand quickly. Understand the problem statements of clients, pain points of the business process etc. Because if we are unable to understand what client is saying then we can’t communicate the same to internal stake holders and we can’t provide solutions to the client.

And continuously we need to concentrate on updating our skills like domain knowledge or related software knowledge, coding and development is not a mandatory skill for business analyst, but still if we have some knowledge then we can easily manage the stake holders.

Many people looking for Business Analyst role has a wrong understanding, they think – just because Business Analyst is a non technical role, they can be business analyst. This is totally wrong.

Some people also think that, Business Analyst job is to do only documentation; hence it is very simple and easily doable job. Again this is a wrong understanding.

List of activities performed by the business analyst mentioned in another post.

My intention is to make you understand what are Business Analyst Skills it does not mean that only mentioned are Business Analyst Skills, these are most important Skills to deal with the stakeholders.

Skills of Business Analyst

Business Analyst Skills

Business Analyst Skills

Can read below to understand Business Role and Responsibilities in project.

Business Analyst Role in Agile Project

Business Analyst Daily Tasks

Business Analyst Role in project

Day to day activities of Business Analyst

Business Analyst Skills : FAQs

What does an Business Analyst do?

The analyst is involved in the design or modification of business systems or IT systems. The analyst interacts with the business stakeholders and subject matter experts in order to understand their problems and needs. The analyst gathers, documents, and analyzes business needs and requirements.

What should business analyst learn?

Business analyst are experts in the field of business analysis which is the task of understanding the changing business needs, assessing the impact of these changes, capturing, analysing and documenting requirements and supporting the communication and delivery of requirements with clients and stakeholders.

What are the 3 most important skills of a business analyst?

Nine Key Skills That Every Good Business Analyst Needs
Understand your objectives. Being able to interpret direction is important. …
Good verbal communication skills. …
The ability to run stakeholder meetings. …
Be a good listener. …
Hone your presentation skills. …
Be excellent at time management. …
Documentation and writing skills. …
Stakeholder management.

What does a business analyst do day to day?

Day in the Life of a Business AnalystBusiness Analysis is the responsibility of knowing when a business’s needs change, assessing the business impact of those changes, obtaining, examining and recording requirements, and maintaining the communication and delivery of the requirements to relevant stakeholders

What are the BA tools?

The Axure tool provides the capability to produce wireframes, prototypes, and create documentation. This tool is used by professionals like business analysts, product managers, and IT consultants around the world

What are the skills needed for a business analyst?

Professional business analysts can play a critical role in a company’s productivity, efficiency, and profitability. Essential skills range from communication and interpersonal skills to problem-solving and critical thinking.

Business Analyst Tasks

Let us observe Business Analyst Tasks

Business Analyst Tasks
Business Analyst Tasks

It is very important to know business analyst tasks, Business Analyst key role is to Analyze, communicate, Document and validating the requirements. Let us discuss Business Analyst Tasks and  what he does during the project/ Business Analyst needs to listen carefully when discussing with stake holders and should not interrupt when they are sharing about issues / Problems or requirements.

As a Business Analyst we may speak with the SME’s and end users to understand exactly what the requirement and exactly what client is expecting, so that Business Analyst can provide suitable solutions to the client.

Key Responsibilities of the Business Analyst: / Business Analyst Tasks

  • Understand the Project
  • Identify the scope
  • Goals of the project
  • Identify the Decision makers
  • Identify the Stake holders
  • Issues / Problems
  • Flow diagrams and mockups
  • Track the Requirements
  • Manage the Requirements
  • Resolve the issues if team stuck up with some issues
  • Communicating with all the stake holders
  • Documentation

Each requirement should be delivered without any issue.

To understand the requirements clearly, we may conduct multiple meeting sessions with the stakeholders. Business needs to document the requirements in the form of BRD/FRD.

Before arranging the meetings, we should have proper Agenda of that meeting.

  • Workshops
  • Brainstorming sessions
  • Focus groups
  • JAD sessions
  • Walkthroughs
  • BRD: Business Requirement Document
  • FRD: Functional Requirement Document

  • As a Business Analyst we should ensure to participate all the Stake holders, Decision Makers and Subject Matter Experts in the meeting.
  • Ask the correct questions to understand the requirements clearly.
  • And we should ensure to meeting should not be go off track and ensure to be in on track.
  • And ensure to everyone engaged in the meeting.
  • Note down the Meeting of the minutes and circulate with all the stake holders who are involved in this project.
  • And assign the tasks to the respective team and ensure to complete the task on committed time lines.

I hope this article helps to understand Business Analyst Tasks


A Day in the Life of a Business Analyst

Investigating goals and issues.
Analyzing information.
Communicating with a broad range of people.
Documenting findings.
Evaluating solutions.

What tasks does a business analyst do?

Business analyst job description

Creating a detailed business analysis, outlining problems, opportunities and solutions for a business. Budgeting and forecasting. Planning and monitoring. Variance analysis.

What are the roles and responsibilities of business analyst in given phases?

Business analyst activity includes the following stages:

Identify customer needs, understand the problem he wants to solve. Develop idea independently or with a help of a team. Develop the idea into requirements specification to create future product.

What are the 3 most important skills of a business analyst?

Core Skills
Communication Skills. Business analysts must be good communicators. …
Problem-Solving Skills. …
Critical Thinking Skills. …
Analysis & Communication Techniques are Both Key Sets of Business Analyst Skills. …
The Key Analysis Techniques. …
Business Analysis Tools. …
Relationship-Building Skills. …

What are the skills required for business analyst?

Top 7 Business Analyst Skills that are High in Demand!
Competent Verbal Communication. …
Good Listening Skills. …
Ability to Understand Delegated Objectives. …
Being able to Run Meetings with Stakeholders. …
Knowing the Objectives Well. …
Being Diligent with Time Management. …
Documenting and Writing Reports.

Can I become a Business Analyst ?

Can I become a Business Analyst:

Can I become a Business Analyst

Generally when we are looking for BusinessAnalyst career, our first question in our mind is “Can I become a Business Analyst and what are the skills needed to become a BusinessAnalyst. Here we will look into the BusinessAnalyst skills what are needed.

Yes, anyone can become BA irrespective of knowledge and skills, but we need to learn and understand who BA is and what are the skills needed to prove as a good BA.

Soft skills :

  • Communication skills : Communications skills means not only speaking in English, As a BA we need to know what to talk and what not to talk. BA should be able to communicate with team what he captured from the client and stake holders properly.
  • Problem solving skills
  • Listening Skills
  • Team work and collaboration

Domain Knowledge:

When we are communicating with stake holders, they will expect the same level of knowledge from us, so if we have domain knowledge then it will help us to understand client needs, issues and system functionality.  It will help us to provide suitable solutions to client.

For example, if we are working on the banking project and we do not have knowledge on banking then it is difficult to understand what client is saying and expecting from us.  So, there is a chance to understand the client requirements in different way, if we understand in different way then we will communicate the same to our internal stake holders.  So, team will work on the same. It may lead to project failure.

Here intention is not to say everyone should have domain knowledge and without domain knowledge we can’t be a good BA, if you can able to understand client needs and can communicate to internal stake holders and provide suitable solutions to client then we can prove as a good BA.

but if you have domain knowledge then it is good for you to understand the business needs and issues easily.  And we can easily communicate with end users.

In addition to that BA needs to understand what are challenges we may face and what are the business challenges.

Sample BA Document Templates


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Analysis/Technical skills.

This will help to run project without any operational issues.

For Ex:

  • Risk Analysis,
  • Gap Analysis

Is  technical skills needed for Business Analyst:       

Definitely it is a advantage if you have some technical knowledge, but it is not mandatory to become a BA major role to understand and gather the requirements from the client and he should be able to convey the same with technology team, and provide suitable solutions to achieve client goals.

If you are storing in domain knowledge and have experience in some domain then you need to concentrate on SDLC approaches, how it works and how to manage the stake holders and how to convey the requirements to technology team.

If you are a technology person and wants to become a Business Analyst then need to concentrate domain knowledge, how to manage the stake holders.

If you are a fresher and wants to become a Business Analyst, then needs to concentrate on both Domain knowledge and SDLC.

Can I Become a Business Analyst

Can read below to understand Business Role and Responsibilities in project.

Business Analyst Role in Agile Project

Business Analyst Daily Tasks

Business Analyst Role in project

Day to day activities of Business Analyst

Sample BA Document Templates


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Business Analyst FAQs

What qualifications do you need to become a business analyst?

Business Analyst Education Degree Requirements
For entry-level business analyst positions, you may only need a bachelor’s degree. Some employers require business analysts to have a master’s degree in business administration. You may also need to have experience in the industry in which you plan to consult.

Is business analyst a good career path?

The good news is that the business analyst career path is very diverse, so based on your interest and qualification one can choose the most suitable path. Some options…… Operations Manager, keeping the fundamentals of the role of a business analyst in place, one can branch out as an operations manager

How do I become an IT analyst?

Learn how to become a technical analyst.
Should I Become a Technical Analyst?
Step 1: Earn a Bachelor’s Degree. A bachelor’s degree in an IT field can help prepare potential technical analysts for their career. …
Step 2: Gain Work Experience. …
Step 3: Obtain a Voluntary Professional Certification.

What does an IT systems analyst do?

systems analyst is a person who uses analysis and design techniques to solve business problems using information technology. Systems analysts may serve as change agents who identify the organizational improvements needed, design systems to implement those changes, and train and motivate others to use the systems.

Bug Life Cycle / What is Defect Life Cycle ?

Defect/Bug Life Cycle

Defect/ Bug Life Cycle

Defect life cycle also known as bug life cycle. Defect life cycle/ Bug life cycle is the journey of bug from initiation to closure during its life time. It may different from organization to organization and may project to project.

Business Analyst/ Scrum Master will monitor till closure of the defect, it may different from organization to organization.

New : During testing of the application if tester find/observed any issue then tester will raise the issue(Bug/Defect)

Assigned : Once tested raised the defect it will be assigned to the development team to fix/resolve  the defect.

Open : Development team will open the defect.

Review : Development team will review the defect, whether it is genuine issue or not.

Rejected : If development team feels it is not a genuine defect then they can reject the ticket with mention their comments.

Deferred – When a defect cannot be addressed in this cycle then it is deferred to future release.

Duplicate: Development team will mark as a duplicate if it is duplicate defect means which is already raised previously.

Fixed : If development team identifies as it is genuine bug then team will fix the issue. In some organizations once, developer fixed the code development manager/team lead will review the code, whether it is impacting any other functionality or not. And they fixed the issue again they will assign to testing team for testing.

Retest : Testing team will test the defect which is assigned by development team.

Close : If testing team feels defect is resolved then they will close the defect ticket.

Reopen : If testing team feels still issue/defect not resolved then again they will reopen the ticket and assign back to development team to resolve the issue, again same cycle will follow.

I hope it helped you to understand  Defect Management Life Cycle 

Defect/Bug Life Cycle in Software Testing


What is Requirement in software engineering?

What is Requirement

What is Requirement and Types of Requirements.

Requirement is a need of customer. Business Analyst primary role is to understand the need of a customer and provide software solution to meets the customer expectation.

By seeing description of the requirement we can say that, gathering requirements are very easy. But in real scenario it is very difficult to gather and understand the client requirements. 

Because every business channel has their own requirements and organization requirements may differ and end user requirements may differ. Requirements may differ in individual point of view.

For Example:  Consider a few of the different points of view that may exist about a proposed business solution:

  • An executive may provide the overall vision of what a solution should do but leave the implementation details to others.
  • The business unit owner may provide requirements about specific capabilities that a solution should enable.
  • A business user (that is, the day-to-day user of the solution) may have ideas about what the user interface of the solution should look like.
  • An enterprise architect wants to ensure that the solution meets the organization’s technical standards, approved technologies, and technology road map.
  • The technical architect or developer must know what data sources, platforms, software, and methods to use.

Since there are different points of view about a solution, there are also different kinds of requirements. Each kind describes a different aspect of a solution.

What is requirement and types of requirements

Types of Requirements:

Defines how the project is supposed to be created and implemented.

Project Requirements:

Which provides the conditions of the tasks that should be completed for a project, It also defines the scope of the project, with respect to the stakeholder and gives clear picture for evaluating the quality of a project. Once project requirements are in hand then Business analyst needs to concentrate on Business Requirements.

Business Requirements:

Business Needs: It describes the purpose of the project. Business goals or objectives that stakeholders are trying to achieve.

It defines the stake holders needs and wants.

It defines the what is required to achieve the business goals.

Identifies the Business problems or opportunities.

Ensure each requirement has a stakeholders and SME’s(Subject matter expert)

Functional Requirements:

Functional requirements define functionality of the system and describes external behavior of the application and expected deliverables, that is functionality of the application.

It defines how the application will work and what are the input values application should accept?

And it should display the output as client expected during gathering of the requirements.

And what values system should store.

Sample BA Document Templates


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System Requirements or Non-Functional requirements:

These requirements will be taken care by Technical team, as how application will interact with the system hardware, such as operating speed, response time and accessibility and security.

Can read below to understand Business Role and Responsibilities in project.

Business Analyst Role in Agile Project

Business Analyst Daily Tasks

Business Analyst Role in project

Day to day activities of Business Analyst

I feel it helps you to understand What is Requirement and importance of knowing what is requirement.

Usually in interview, they may ask you  what isRequirement and types of Requirements and what is Non-Functional requirements.

What is requirement is a simple question but difficult to understand and difficult to explain during interview, please prepare some content or story before attending interview.

You can visit 

Sample BA Document Templates


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Requirements: FAQs

What are the types of requirements?

(A) Business Requirements Level. (1) Business Requirement Type. …
(B) User Requirements Level. (2) User Requirement Type. …
(C) System Requirements Level. (3) Functional Requirement Type.

What are good requirements?

GOOD REQUIREMENTS. A good requirement states something that is necessary, verifiable, and attainable. Even if it is verifiable and attainable, and eloquently written, if it is not necessary, it is not a good requirement. … A good requirement should be clearly stated. Need

What are the requirements of software engineering?

Requirement Engineering
Feasibility Study.
Requirement Elicitation and Analysis.
Software Requirement Specification.
Software Requirement Validation.
Software Requirement Management.

What are the main categories or types of requirements?

Categories. Project requirements can be categorized into three main categories: business, solution, and stakeholder requirements. Business requirements are the high-level needs of the business. They address what’s required and why the project is happening.

What are the different types of software requirements?

Different Types of Software Requirements
Business Requirements (BR) These are high-level business goals of the organization building the product, or the customer who commissioned the project. …
Market Requirements (MR) …
Functional Requirements (FR) – Use Cases. …
Non-Functional Requirements (NFR) …
UI Requirements (UIR)

What are the types of functional requirements?

Summary: A functional requirement defines a system or its component. … Types of Non-functional requirement are Scalability Capacity, Availability, Reliability, Recoverability, Data Integrity, etc

What is Business Analyst Role in Agile Project.

Business Analyst Role in Agile Project.

Business Analyst Role in Agile Project

Here I want to share Business Analyst role in Agile project, now a days most of the companies are looking for Agile methodology because software will be delivered frequently so that client will happy.

I observed people are thinking Business Analyst is needed in Waterfall methodology and not needed for Agile Methodology as it is team work and scrum team will handle everything. Business analyst title is not present in scrum roles; however someone needs to analyze the requirements and should be decision maker. Business Analyst job is not only to prepare the documents.

I can say Business Analyst is needed when we are working on Agile Methodology too, because even if we are following Agile methodology below things needs to be followed.

  • Elicitate  the requirements
  • Analyze the Requirements
  • And prepare the documents, (here need not to maintain the documentation as we maintained in Waterfall methodology, however BA needs to document the requirements in the form of User Stories.
  • BA needs to track the requirements.
  • Communicate with internal and external stakeholder to deliver the requirements on time without bugs.

Can read below to understand the Business Analyst Role:

I feel it helps you to understand the overview of Business Analyst Role in Agile Project.

If you want to do certification, then you can visit IIBA


What are the roles and responsibilities of business analyst?

Business analysts (BAs) are responsible for bridging the gap between IT and the business using data analytics to assess processes, determine requirements and deliver data-driven recommendations and reports to executives and stakeholders.

Are there business analysts in agile?

There is an opportunity for Business Analysts to become effective members of an agile team but they need to be prepared to rethink the way they approach their jobs. … Additionally, while Business Analysts provide significant value to an Agile team, all team members have a responsibility to do “business impact analysis”

Can a business analyst become a scrum master?

No, You Cannot Be The Business Analyst and ScrumMaster.
The ScrumMaster focuses on the team and how to continuously improve. The Business Analyst focuses on product backlog, stakeholders, and customer needs. Despite these shared skills, it is difficult for one person to assume both roles successfully . It depends on organization to organization. In some companies Business Analyst act as a Scrum Master.

What does a business analyst do agile?

What is an Agile Business Analyst? The main goal of an Agile Business Analyst is to solve business problems as and when they occur. While the rest of the Agile team is focused on producing new pieces of working software in every iteration or sprint, they are focused on the main goal of the entire project.

Is business analyst part of agile team?

Even though the role of business analyst is rarely mentioned in descriptions of agile it does not mean that business analysis does not occur. In fact, agile’s focus on delivering value to customers requires the entire team to collaboratively perform business analysis on a frequent basis.

What is a BA called in agile?

Agile Business Analyst Summary: The business analyst (BA) has played a key role in software development. But within a modern agile context, the role of the BA is less clear, and there is some confusion as to whether the product owner role subsumes that of the traditional BA.

What is the role of business analyst in sprint planning?

The business analyst’s role in Sprint planning is to mentor, coach and support the PO in ensuring the product backlog items (PBIs) for a particular Sprint are “ready” (refined) as possible.

Does business analyst write user stories?

User stories are written throughout the agile project, however, the Business Analyst assigned to the project should produce user stories in the discovery phase. After the discovery phase, everyone on the team will then participate to create a product backlog of user stories

Is a scrum master a business analyst?

No, You Cannot Be The Business Analyst and ScrumMaster.

The Scrum Master focuses on the team and how to continuously improve. The Business Analyst focuses on product backlog, stakeholders, and customer needs. Despite these shared skills, it is difficult for one person to assume both roles successfully.

Where does a BA fit in Scrum?

The Business Analyst, also known as BA, plays a crucial and drastic role in the Scrum Team, though a BA role is not formally defined in the Scrum Framework. They act as the link between the Product Owner/customer and the technical IT team

What are the essential qualities of an agile BA?

Key Characteristics of a Good Agile Business Analyst

  • Communication Expert. Effective communication is the key to the success of any business. …
  • Problem-Solving Ability. …
  • Critical Thinking. …
  • Analytical Bend of Mind. …
  • Process Modelling. …
  • Relationship Building Skill.

Which is a better role Scrum Master or business analyst?

The scrum master ensures the team’s efficiency, consistency, and continuous development. On the other hand, a business analyst is more objective, focusing on the business operations or requirements and tackling concerns such as product backlogs, customer needs, marketing strategies, etc


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