BRD vs FRD – Difference with Examples

Many business analyst beginners confuse BRD and FRD. If you are preparing for a business analyst interviews, you must know the difference between BRD and FRD. One document explains what the business needs and the other explains how the system will work.

Many beginners in business analysis get confused between two important documents that is BRD and FRD. Some people even think they are the same document but in real products they serve very different purposes. If you want to become a business analyst or prepare for interviews, you must clearly understand BRD versus FRD.

In this article, I will explain the difference with simple examples. Most people try to remember the difference using definitions but definitions are hard to remember. So in this article, we will understand the difference using a real project example so that you can remember this very easily.

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Real-Time Example (Food Delivery App)

BRD vs FRD for a Food Delivery App So what’s a real-world scenario of BRD vs FRD? Let’s say, the food delivery business wants to add “Track My Rider” functionality to its application. It will then write a BRD to explain why the business wants this functionality and what the customers want to get.

Then the FRD would be to detail how the engineers will implement this GPS tracking system in the application.

Breakdown of the “Track My Rider” Use Case

1. Business Requirement (within the BRD)

• • • • • Business Goal : The objective is to decrease support calls on order status by 30%.
        • Requirement : As per requirement, the customer should be able to track his delivery rider on a live map view after the order has been picked up from the restaurant.
        • Success Metric: The key metrics to define the success would be the adoption rate of the rider tracking map screen and reduction in support calls for “Where is my order?”.

2.Functional Requirement (within the FRD)

• • • • • • System Action : The “Track My Rider” action should trigger the Google Maps API as soon as the rider updates the order status to “Picked Up”.
          • Data Flow:  GPS location will be pushed to the server by the rider’s application every five seconds.
          • UI Update: The customer’s application will then consume the information and reflect the “Rider Icon” at the real-time location along with ETA based on current traffic information.

Imagine a company wants to build a food delivery mobile app. Customer should be able to browse restaurants, place orders, make payments. Here you can imagine Zomato app or Swiggy app.

Before development starts, business analysts prepare two important documents. The first document is BRD and the second document is FRD. But these documents explain different levels of details.

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What is BRD?

What is business requirement document? BRD explains business goals, project objectives, high-level requirements.

Example BRD requirement:
The system should allow customers to order food online.

Notice something important here. BRD explains what the business needs. That means what client is expecting or what customer is expecting from the IT company.

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What is FRD?

What is FRD? Functional requirement document. FRD explains system functionality, detailed workflows, technical behavior.

Example FRD:
User selects a restaurant, adds food items, proceeds to checkout, payment is processed, order confirmation is generated.

FRD explains how the system will work.

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Simple Trick to Remember

Here is a simple trick to remember what is BRD and what is FRD.

What does the business need?
BRD answers what does the business need or what does the business requirement.

FRD answers how will the system implement it.

This is the core difference between BRD and FRD.

BRD vs FRD – Difference with Examples

Many business analyst beginners confuse BRD and FRD. If you are preparing for a business analyst interviews, you must know the difference between BRD and FRD. One document explains what the business needs and the other explains how the system will work.

Many beginners in business analysis get confused between two important documents that is BRD and FRD. Some people even think they are the same document but in real products they serve very different purposes. If you want to become a business analyst or prepare for interviews, you must clearly understand BRD versus FRD.

In this article, I will explain the difference with simple examples. Most people try to remember the difference using definitions but definitions are hard to remember. So in this article, we will understand the difference using a real project example so that you can remember this very easily.

---

Real-Time Example (Food Delivery App)

Imagine a company wants to build a food delivery mobile app. Customer should be able to browse restaurants, place orders, make payments. Here you can imagine Zomato app or Swiggy app.

Before development starts, business analysts prepare two important documents. The first document is BRD and the second document is FRD. But these documents explain different levels of details.

---

What is BRD?

What is business requirement document? BRD explains business goals, project objectives, high-level requirements.

Example BRD requirement:
The system should allow customers to order food online.

Notice something important here. BRD explains what the business needs. That means what client is expecting or what customer is expecting from the IT company.

---

What is FRD?

What is FRD? Functional requirement document. FRD explains system functionality, detailed workflows, technical behavior.

Example FRD:
User selects a restaurant, adds food items, proceeds to checkout, payment is processed, order confirmation is generated.

FRD explains how the system will work.

---

Simple Trick to Remember

Here is a simple trick to remember what is BRD and what is FRD.

What does the business need?
BRD answers what does the business need or what does the business requirement.

FRD answers how will the system implement it.

This is the core difference between BRD and FRD.

---

BRD vs FRD Comparison

BRD focus business perspective, audience stakeholders and managers content high-level requirement.

FRD focus system functionality, audience developers and testers content detailed technical requirements.

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Another Real-Time Example

Let us compare one requirement

BRD requirement:
The system should allow users to transfer money.

FRD requirement:
User enters account number system validates account user enters amount system checks the balance then transaction completed.

Now you can clearly see the difference between BRD and FRD.

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When are BRD and FRD Created?

Then have these these documents created.

BRD is created first. It defines the business need. Sometimes even client will prepare the BRD and they will share with us.

Based on that BRD our BS will prepare the functional specification document or FRD.

FRD is created after the BRD. It explains how developers will build the system.

BRD vs FRD Comparison Table (SEO Optimized)

👉 “The above BRD vs FRD comparison table clearly explains the difference between business requirement document and functional requirement document with examples, making it easier for beginners to understand.”

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BRD vs FRD Comparison

BRD focus business perspective, audience stakeholders and managers content high-level requirement.

FRD focus system functionality, audience developers and testers content detailed technical requirements.

---

Another Real-Time Example

Let us compare one requirement

BRD requirement:
The system should allow users to transfer money.

FRD requirement:
User enters account number system validates account user enters amount system checks the balance then transaction completed.

Now you can clearly see the difference between BRD and FRD.

---

When are BRD and FRD Created?

Then have these these documents created.

BRD is created first. It defines the business need. Sometimes even client will prepare the BRD and they will share with us.

Based on that BRD our BS will prepare the functional specification document or FRD.

FRD is created after the BRD. It explains how developers will build the system.

 

Why BRD and FRD are Important?

Understanding the difference between BRD and FRD is an important skill for business analysts because these documents help teams understand requirements clearly, reduce project mistakes, build the correct solution.

If you want to learn more about business analyst skills, BA documentation, BA career roadmap then please visit our website:
👉 https://www.bacareers.in

Related Articles :

• https://www.bacareers.in/how-to-write-brd/ (How to Write BRD)
• https://www.bacareers.in/business-analyst-skills/ ( Business Analyst Skills)
• https://www.bacareers.in/ba-career-roadmap/ (BA Career Roadmap)
• https://www.bacareers.in/requirement-elicitation-techniques/ ( Requirement Elicitation Techniques)

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