Minutes of Meeting
Minutes of a meeting are a written record of everything that was discussed and agreed upon during aMeeting. They serve as a historical account and source of reference for all attendees and others who need to know what transpired during theMeeting.
Below are the key components that are typically included in the minutes of a meeting:
- MeetingDetails: This includes the date, start and end time, location, and the purpose or type of the meeting.
- Attendees and Absentees: A list of all the participants who attended the meeting and those who were expected but did not attend.
- Agenda Items: A list of the topics that were discussed during the meeting.
- Discussions: A brief description of the discussion for each agenda item. It’s important to record any decisions made, different viewpoints, and any facts or figures that are presented.
- Action Items: The tasks that were assigned during the meeting, including who is responsible for each task and the deadline.
- Next Steps: A summary of what needs to be done next, including scheduling futureMeetings.
- Approval: The minutes should be approved, often by the meeting’s chair or another leader, to confirm that they are a true and accurate reflection of what occurred during theMeeting.
Remember, the purpose ofMeeting minutes is not to record every detail, but to note what was done and what decisions were made. They should be clear and concise. Once the minutes are completed, they are typically distributed to all attendees and other relevant parties.