What is a sharepoint workflow ?
A SharePoint workflow is a set of rules that control how data moves between different parts of a business application. A workflow is triggered when certain conditions occur. When a condition occurs, the workflow executes its actions. Workflows are often associated with tasks in Microsoft Office applications. You can use workflows to automate repetitive processes, such as sending out invoices, or to create complex processes, such as managing customer accounts.
Workflow definitions are stored in a library called a workflow definition store (WDS). Each WDS contains a collection of workflow definitions. In addition to storing workflow definitions, each WDS stores information about the current state of the workflow.
The following table lists some of the terms related to workflows.
| Term | Definition |
| Activation | Event An event that triggers a workflow. |
| Action | An action performed by a workflow rule. |
| Activity | Activity that represents a task in a workflow. |
| Application | Object that represents a specific instance of a SharePoint site. |
| Association | Association between two objects. |
| Authorization | Authorization to perform a specified activity. |
| Business | Rule Business rule that specifies what should happen if a specified condition exists. |
| Condition | Condition that determines whether a workflow runs. |
| Data Type | Data type of a field. |
| Definition | Β Definition of a workflow. |
How to create Sharepoint Workflow ?
- SharePoint Workflows are a set of pre-defined activities that are triggered automatically based on certain conditions. SharePoint workflows are similar to automated email campaigns. You can create them using Microsoft Office 365 tools.
- Workflow definitions are stored in libraries called lists. These lists are associated with specific sites, site collections, or subsites. When a user performs an action (such as adding a document), the system triggers the workflow definition associated with that list.
- A workflow definition consists of a series of steps that perform actions on items in the library. Each step contains instructions that tell the system what to do. A workflow definition can have any number of steps.
- The first step in a workflow definition is the start activity. This tells the system where to begin executing the workflow. The next step is the condition activity. This step determines whether the workflow should continue to execute. If the condition is true, the workflow continues to the next step. Otherwise, the workflow stops at this point.
- Each step in a workflow definition contains two parts: the instruction and the result. Instructions describe how to perform an action. Results describe the outcome of performing the action.
Instruction
Instructions consist of three components: the name of the task, the parameters, and the description. The name of the task is the text displayed in the workflow editor. Parameters specify values that control the execution of the task. The description provides additional information about the task.
Result
Results consist of two components: the value and the message. Value specifies the actual data that is returned by the task. Message describes the result of the task.
To create a workflow definition, follow these steps:
- Create a workflow definition library.
- Add a workflow definition to the library.
- Assign permissions to the workflow definition.
- Associate the workflow definition with a site collection.
- The 19 Best Data Visualization Tools and Software for 2022
- Elicitation Techniques used by Business Analyst.
- 10 Steps To Conducting Effective Requirements Gathering
20
638
20
70
Business Analyst , Functional Consultant, Provide Training on Business Analysis and SDLC Methodologies.
π Founder of BACareers.in| Freelance Business Analyst & Content Writer | Banking Domain Expert | Agile Practitioner | Career Mentor
I am the founder and content creator of BACareers.in, a specialized platform for aspiring and experienced Business Analysts. I share real-world insights, career tips, certification guidance, interview prep, tutorials, and case studies to help professionals grow in the BA career path.
We have strong experience in Banking, Financial Services, and IT. We bring deep domain knowledge and hands-on expertise in core banking systems, payment integrations, loan management, regulatory compliance (KYC/AML), and digital banking transformations.
πΌ Business Analyst Expertise
Requirement Elicitation, BRD/FRD, SRS, User Stories, RTM
Agile & Waterfall (Scrum, Kanban) methodologies
Business Process Modeling (BPMN, UML, AS-IS/TO-BE)
Stakeholder Communication & Gap Analysis
UAT Planning, Execution & Support
Core Banking Solutions (Finacle, Newgen BPM, Profile CBS, WebCSR)
βοΈ Content Writing & Strategy
Founder of BACareers.in β knowledge hub for BAs & IT professionals
SEO-optimized blogs, training content, case studies & tutorials
Content on Business Analysis, Agile, Banking, IT & Digital Transformation
Engaging, beginner-friendly writing for professionals & learners
π What we Offer
Freelance Business Analysis services: BRD, FRD, UAT, process flows, consulting
Freelance Content Writing: SEO blogs, IT/business content, case studies, LinkedIn posts
A unique blend of analytical expertise + content strategy to turn business needs into solutions and ideas into words that work
π Whether youβre an organization seeking BA expertise or a platform needing impactful content, letβs connect and collaborate.
Business Analyst, Agile, BRD, FRD, Banking, Content Writer, SEO writing.
Thanks for sharing. I read many of your blog posts, cool, your blog is very good. https://accounts.binance.com/id/register-person?ref=FIHEGIZ8
ΠΠ°Π²Π°ΠΌ [url=https://s3.amazonaws.com/teviapartments/apartamenti-za-noshtuvki/noshtuvki-varna.html]Π°ΠΏΠ°ΡΡΠ°ΠΌΠ΅Π½ΡΠΈ Π·Π° Π½ΠΎΡΡΠ²ΠΊΠΈ Π² ΡΠ΅Π½ΡΡΡΠ° Π½Π° ΠΠ°ΡΠ½Π°[/url] [b]ΡΠ΅Π»ΠΎΠ³ΠΎΠ΄ΠΈΡΠ½ΠΎ[/b].
[b]ΠΡΠ»ΠΈΡΠ½ΠΈ ΡΡΠ»ΠΎΠ²ΠΈΡ ΠΈ ΡΠ΅Π½ΠΈ![/b]
[url=https://teviapartments.com][img]https://teviapartments.com/wp-content/uploads/tevi-apartments-pure-blue-logo.png[/img][/url]
– Π΅Π²ΡΠΈΠ½ΠΈ Π½ΠΎΡΡΠ²ΠΊΠΈ Π² Π²Π°ΡΠ½Π°: https://fracvikkzseq.compat.objectstorage.eu-frankfurt-1.oraclecloud.com/teviapartments/apartamenti-za-noshtuvki/noshtuvki-varna.html
– Π°ΠΏΠ°ΡΡΠ°ΠΌΠ΅Π½ΡΠΈ Π·Π° Π½ΠΎΡΡΠ²ΠΊΠΈ Π²Π°ΡΠ½Π°: https://seocloud.blob.core.windows.net/teviapartments/apartamenti-za-noshtuvki/noshtuvki-varna.html
ΠΠ΄ΡΠ΅Ρ: ΠΠ°ΡΠ½Π° /Π¦Π΅Π½ΡΡΡ/
Π±ΡΠ». βΠ¦Π°Ρ ΠΡΠ²ΠΎΠ±ΠΎΠ΄ΠΈΡΠ΅Π»β 23Π
Π’Π΅Π»: +359888862299
office@teviapartments.com
Google Maps: https://goo.gl/maps/bwz3AC1ZagNshk3p6
Your article helped me a lot, is there any more related content? Thanks! https://www.binance.info/sv/join?ref=P9L9FQKY
I have acquired some new issues from your web page about pcs. Another thing I have always imagined is that computers have become an item that each residence must have for most reasons. They supply you with convenient ways to organize the home, pay bills, search for information, study, tune in to music and also watch shows. An innovative way to complete these types of tasks is to use a laptop computer. These desktops are portable ones, small, potent and easily transportable.
Hi! I’ve been following your blog for a while now and finally got the bravery to go ahead and give you a shout out from Dallas Tx! Just wanted to tell you keep up the good work!
Thank You.
Wow, superb weblog structure! How long have you ever been blogging for? you made running a blog look easy. The overall look of your site is magnificent, as well as the content!
Thank You.
You made some nice points there. I looked on the internet for the subject and found most people will go along with with your website.
When I originally commented I clicked the -Notify me when new comments are added- checkbox and now every time a remark is added I get four emails with the identical comment. Is there any manner you’ll be able to take away me from that service? Thanks!
Whatζ― Happening i’m new to this, I stumbled upon this I’ve discovered It absolutely useful and it has aided me out loads. I am hoping to give a contribution & help other users like its helped me. Great job.
As I web site possessor I believe the content material here is rattling great , appreciate it for your efforts. You should keep it up forever! Best of luck.
Thank you
Hi there! Someone in my Myspace group shared this site with us so I came to look it over. I’m definitely enjoying the information. I’m book-marking and will be tweeting this to my followers! Fantastic blog and brilliant design.
Thank You.
Your point of view caught my eye and was very interesting. Thanks. I have a question for you.
Thank You.
Thanks for your posting. One other thing is individual states have their unique laws that will affect homeowners, which makes it very difficult for the our elected representatives to come up with a new set of rules concerning property foreclosures on property owners. The problem is that every state has got own legal guidelines which may interact in a negative manner in relation to foreclosure guidelines.
Excellent read, I just passed this onto a friend who was doing a little research on that. And he actually bought me lunch since I found it for him smile So let me rephrase that: Thanks for lunch!
I like what you guys are up too. Such clever work and reporting! Carry on the superb works guys I have incorporated you guys to my blogroll. I think it will improve the value of my website π