What is GAP Analysis and why it is important?

What is GAP Analysis?

What is GAP Analysis

What is the GAP Analysis and why it is important? GAP means the difference between Current state and future state.

Who performed GAP Analysis?

This is a process performed by Business Analysts and Project Managers. The difference between the current process and future process is known as GAP. This help us to understand where we are (Current State)Β  and where do we want to be (Future State)?

This helps us to measure investment of time, money and human resources required to achieve a particular outcome or desired outcome.

There is no formal method to conduct (GAP) Analysis. It depends on organization to organization and process to process. A simple excel sheet can be used to for this purpose. The main objective of the (GAP)analysis is to provide difference between current state and future state or desired state.

Key Points :

  • Good understanding of the current process.
  • All the business affecting factors must be well defined.
  • GAPanalysis is an assessment tool used to find the deviation or gap between what exists versus what is needed or desired.
  • No ambiguity in the requirements and future prospects.
  • Document the gaps using graphs, charges and images.
  • Ensure to include the feedback from the stakeholders.
  • Ensure to inform to all the involved parties or stakeholders about the identified gaps.

Different stages in GAP Stages

  • Review System
  • Develop Requirements
  • Comparison
  • Implications
  • Recommendations

This is one of the best procedures followed by any organization to improve the process and recognize the processes which needs improvement.

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Pallavi

Author: Pallavi

Business Analyst , Functional Consultant, Provide Training on Business Analysis and SDLC Methodologies.🌐 Founder of BACareers.in| Freelance Business Analyst & Content Writer | Banking Domain Expert | Agile Practitioner | Career MentorI am the founder and content creator of BACareers.in, a specialized platform for aspiring and experienced Business Analysts. I share real-world insights, career tips, certification guidance, interview prep, tutorials, and case studies to help professionals grow in the BA career path.We have strong experience in Banking, Financial Services, and IT. We bring deep domain knowledge and hands-on expertise in core banking systems, payment integrations, loan management, regulatory compliance (KYC/AML), and digital banking transformations.πŸ’Ό Business Analyst ExpertiseRequirement Elicitation, BRD/FRD, SRS, User Stories, RTMAgile & Waterfall (Scrum, Kanban) methodologiesBusiness Process Modeling (BPMN, UML, AS-IS/TO-BE)Stakeholder Communication & Gap AnalysisUAT Planning, Execution & SupportCore Banking Solutions (Finacle, Newgen BPM, Profile CBS, WebCSR)✍️ Content Writing & StrategyFounder of BACareers.in – knowledge hub for BAs & IT professionalsSEO-optimized blogs, training content, case studies & tutorialsContent on Business Analysis, Agile, Banking, IT & Digital TransformationEngaging, beginner-friendly writing for professionals & learners🌍 What we OfferFreelance Business Analysis services: BRD, FRD, UAT, process flows, consultingFreelance Content Writing: SEO blogs, IT/business content, case studies, LinkedIn postsA unique blend of analytical expertise + content strategy to turn business needs into solutions and ideas into words that workπŸ“Œ Whether you’re an organization seeking BA expertise or a platform needing impactful content, let’s connect and collaborate.Business Analyst, Agile, BRD, FRD, Banking, Content Writer, SEO writing.

14 thoughts on “What is GAP Analysis and why it is important?”

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